Payroll Specialist

We are looking for a payroll specialist with a background in HR. Our company values our employees and their families, so we contribute generously to benefits and provide a friendly atmosphere.

Position Purpose:

The Payroll/Personnel Specialist is responsible for processing weekly payroll, payroll administration, on-boarding new hires and maintaining records in accordance with state and federal regulations. This position reports directly to the HR Manager, but is also a point of contact for management and employees.

  • Process weekly payroll for a 90+ US exempt, non-exempt employees.
  • Serves as a subject matter expert for payroll related inquiries from employees, managers, and third-party vendors.
  • Review timecards for accuracy and follow up as necessary with management and employees.
  • Perform a self-audit of weekly payroll before submitting.
  • Assist with enforcing HR and payroll policies and procedures.
  • Perform payroll/benefits related reconciliations. Resolve discrepancies internally or with third-party administrators.
  • Create new employee personnel files and maintain personnel files in compliance with applicable legal requirements.
  • Prepare new hire packets in accordance to state and federal laws.
  • Schedule and conduct new hire orientations.
  • Complete I-9 for new hires and maintain I-9 records.
  • Follow up to ensure all eligible employees are signed up for benefits.
  • Update HRIS database records and process paperwork for new hires, separations, and other status changes in a timely fashion.
  • Collaborate with the HR Manager to develop processes and standard operating procedures with a continuous improvement mindset.
  • Track performance reviews, work anniversaries and employee birthdays.
  • Compile reports from the database as needed.
  • Complete verification of employment requests.
  • Assist HR Manager with various research projects and/or special projects.
  • Additional job-related duties as assigned by management.
  • Must be able to follow COVID protocol.



Communication Proficiency
Continuous Improvement
Teamwork Orientation
Technical Capacity
Time Management
Ethical Conduct

Required Qualifications:

  • Must be extremely detail orientated with significant knowledge of payroll administration, including state and federal regulations.
  • Organizational skills to achieve timely progress on multiple simultaneous projects with a high level of productivity and accuracy.
  • Creative decision making and analytical problem-solving skills.
  • Requires proficiency in technical, workflows and process evaluation skills.
  • Experience interpreting and articulating payroll, personnel policies and procedures and employment law.
  • Intermediate skills working with MS Office and HRIS software programs.
  • Exceptional communication skills and the ability to handle confidential and sensitive information with professionalism and discretion.



HR Sourcing: (Preferred)
Accounting: (Preferred)
Payroll: 2 – 5 years (Required)


Health insurance
Dental insurance
Vision insurance
401k matching
Paid time off

Benefits Conditions:

Waiting period may apply
Only full-time employees eligible

This Job Is Ideal for Someone Who Is:

  • Dependable
  • Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
  • Detail oriented


This Company Describes Its Culture as:

  • Detail oriented — quality and precision-focused
  • People oriented — supportive and fairness-focused
  • Team oriented — cooperative and collaborative



Monday to Friday, 7:00am to 3:30pm


Work Remotely:


Qualified candidates can apply directly by emailing